Why COD settlement is hard
From doorstep to bank account in five steps
Receipt generated with automatic numbering
Reconcile per courier, per currency
Physical handover tracked and confirmed
Net of transport invoices
Wire transfers to each client’s IBAN
Each stage is operator-initiated — your finance team stays in control. Bulk actions and API imports make it fast, not unattended.
Four capabilities — the full COD chain
Capability 1
Courier Settlement (Deconturi Curier)
When a delivery courier returns to base, they’re carrying cash from dozens of COD deliveries. The courier settlement module matches every collected amount to every shipment.
Each settlement statement groups AWBs by courier and currency, covering COD amounts, transport fees collected from recipients, and transport fees collected at pickup. The system tracks what’s expected, what’s collected, and flags any discrepancy.
For partners with API integration — such as FAN Courier — settlement data is pulled automatically, validated against original AWBs, and settlements created in bulk. Mismatches are flagged for manual review.
Capability 2
Client Payout (Deconturi Client)
Your shipper clients sent the packages — they want their COD money. The client settlement module calculates exactly what each client is owed, net of any transport charges.
Automatic compensation: if a client has outstanding transport invoices, the system can offset them against the COD payout. A compensation invoice is generated automatically, the transport invoice is marked as paid, and only the net amount is transferred. No manual calculation needed.
Eligibility rules are configurable per client: require courier settlement first, require cash transfer confirmation, enforce a delay period after delivery, or process immediately.
Bulk settlement lets your finance team filter by date range, currency, confirmation status, or other parameters and create payouts for all eligible clients at once. One action, hundreds of clients settled.
Capability 3
Multi-Currency COD
COD collected in local currency. Settled with couriers in another. Paid to clients in a third. CourierManager handles the full chain.
Two modes: direct currency matching groups everything by original COD currency. Courier settlement conversion locks the exchange rate at the courier settlement stage and carries it through to client payout — the courier company bears the exchange rate risk, and the client receives a predictable converted amount.
Daily exchange rates are auto-loaded from Romania’s National Bank (BNR) — no manual entry. When a rate is needed, the system fetches it automatically. All reports, exports, and accounting integrations carry currency and rate information through the full chain.
Capability 4
Bank Integration & Accounting
COD settlement ends when money moves. CourierManager generates bank transfer files for direct upload to your banking system — no re-keying amounts and IBANs.
Supported formats include BRD, Banca Transilvania, ING, Raiffeisen (domestic and international), VictoriaBank, and MICB — covering Romania, Moldova, Bulgaria, and Hungary. Adding new bank formats is straightforward.
Accounting exports go to SAGA (XML), Mentor (API, file, or CSV), with full support for compensation invoices, credit notes, and settlement income records. Every financial artifact — COD receipt, settlement statement, compensation invoice, credit note — is generated, numbered, and exportable.
Most delivery software stops at “delivered”
| Capability | CourierManager | Typical last-mile software |
|---|---|---|
| COD amount tracking | ✓ | ✓ |
| COD receipt generation | ✓ | Sometimes |
| Courier settlement statements | ✓ | ✗ |
| Physical cash transfer tracking | ✓ | ✗ |
| Client COD payout | ✓ | ✗ |
| Transport invoice offset (compensation) | ✓ | ✗ |
| Multi-currency collection & settlement | ✓ | ✗ |
| Exchange rate management | ✓ | ✗ |
| Partner courier settlement import | ✓ | ✗ |
| Bank transfer file generation | ✓ | ✗ |
| Accounting export (SAGA, Mentor) | ✓ | ✗ |
| Bulk settlement (all clients, one click) | ✓ | ✗ |
FAQ
What is COD settlement and why does it need dedicated software?
COD (cash on delivery) settlement is the process of reconciling cash collected by couriers, then paying it out to the shipper clients who sent the packages. For a courier company handling thousands of deliveries daily across multiple currencies, manual reconciliation is a bottleneck that delays client payouts and creates financial risk. Dedicated settlement software automates the matching, tracks cash through every handover, and generates the bank files and accounting records needed to close the loop.
CourierManager gives your finance team powerful bulk tools — not black-box automation. Each settlement stage is initiated by your team, with one-click bulk actions that process hundreds of clients in seconds.
Can CourierManager handle COD in multiple currencies simultaneously?
Yes. COD can be collected in any currency, settled with couriers in another, and paid out to clients in a third. The system maintains daily exchange rates and supports two conversion modes: direct currency matching or locked-rate conversion at the courier settlement stage. All reports and exports carry full currency and rate information.
How does the compensation (transport offset) feature work?
When creating a client COD payout, the system can automatically deduct outstanding transport invoices from the COD amount. A compensation invoice is generated, the transport invoice is marked paid, and only the net amount is transferred to the client. This eliminates the need for separate invoice collection and dramatically simplifies accounts receivable.
COD settlement is where courier operations meet finance. We’ll walk through the full flow — from courier reconciliation to bank export — with your actual data.
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